Borrow, renew, request

If you’re looking for resources, use OneSearch.

Find Course Reserves.

Paying Overdue Fines and Lost Material Fees

How to pay a fine

  • Students may pay their fines online using CASHNet through the Cal Poly portal. Print or view the online payment instructions.
  • Fines may be paid by check at the library circulation desk. Make checks payable to Cal Poly University.
  • Fines may be paid by cash or check at the State Cashier (Administration Building, Room 131E). To remove your academic hold immediately, return your paid receipt to the library’s circulation desk.

Fine amounts

Material Fine
Library materials (for affiliated/public users) $0.20 per day per item ($15.00 per item maximum)
Course reserves/equipment hourly/daily loans $1.00 per hour per item ($50.00 per item maximum)
Recalled items $1.00 per day per item (no maximum limit)

Overdue fine policies

    • When library materials are checked out, a Loan Receipt email is sent indicating due date.
    • Most main collection library materials will renew automatically one (1) time. If materials cannot be renewed, a notice to return will be emailed.
    • Charges and fines are cumulative. They are not erased at the end of a quarter or academic year. Once your account shows charges of $10.00 or more, you will be required to pay the entire amount before you may renew or check out any materials.
    • Fines may result in an academic hold placed on students’ accounts. All charges must be paid in order to release this hold. Failure to pay these charges may suspend borrowing privileges and may delay registration.
    • Login to your library account to check due dates and view fines.

Lost and damaged materials

Patrons are billed for lost or damaged library materials. A notice is emailed and library privileges are suspended until library charges are cleared. In addition, an academic hold may be placed on the records of current and former Cal Poly students. The suspension and/or hold remain in effect until all library charges are cleared.

A patron billed for a lost or damaged item has several choices to clear their record.

      1. Return the item. (Let staff know that you are returning materials that have been marked lost so any academic holds can be removed.)
      2. Pay the replacement fee as billed.
      3. Go to the circulation desk and request to purchase a replacement. If approved, when you purchase the replacement and pay a $15 processing fee, the hold will be cleared from your account.

Note: Under the California Education Code, it is a misdemeanor to tear, cut, deface, or willfully detain any library materials.


All circulation and interlibrary loan notifications will be handled via email. Make sure that your email information is current in the Cal Poly Portal.

For questions, call the library circulation desk at 805-756-5760.

Circulation Policies

Cal Poly/CSU users


Group Book/DVD/Video Good Reads/Bound Journal Loan Limit Course Reserves/Equipment (Limit 3 items) CSU+  ILL  (ILLIAD)
Faculty, Staff, Emeritus 90 days/unlimited renewals 3 weeks/3 renewals 999 items Hourly 60 days/no renewals 3 weeks/renewals if lender allows
Undergraduate Students 6 weeks/1 renewal 3 weeks/3 renewals 200 items Hourly 60 days/no renewals 3 weeks/renewals if lender allows
Graduate Students 90 days/1 renewal 3 weeks/3 renewals 200 items Hourly 60 days/no renewals 3 weeks/renewals if lender allows
Other CSU Student/Faculty/Staff 6 weeks/1 renewal 3 weeks/3 renewals 200 items Hourly N/A N/A
  • Cal Poly users must have PolyCard to borrow materials.
  • Other CSU faculty, staff and students present current CSU school ID card. Alumni of other CSUs may purchase a community membership (see below).
  • Kennedy Library materials renew automatically if eligible (this does not include interlibrary loan materials). See Renewals and Recalls for more information.
  • Able to place CSU+ and Interlibrary loan requests.
  • Graduating students’ privileges expire three months after the graduation day of that current quarter.

Proxy Borrowers

  • Faculty and staff may authorize a student, staff or faculty member to act as a proxy to borrow and return materials on their behalf.
  • To appoint a proxy, send an email requesting the proxy to ude.yloplacnull@noitalucric.
  • At library, proxy informs circulation desk staff when borrowing as proxy and who they are borrowing for.
  • Proxy borrowers use their own PolyCard to check out materials, but the materials will be recorded on the account they are the proxy for.

Affiliated users

Cal Poly Alumni; Cal Poly Users’ (Faculty/Staff/Students) significant others and children; Sponsored Users/Research Scholars/Cuesta Students and Faculty; Mustang Parent; Library Volunteers; State Agencies

Group Membership Cost Book/DVD/Video Good Reads/Bound Journal Loan Limits
Cal Poly Alumni Free 3 weeks/3 renewals 3 weeks/3 renewals 10 items
Cal Poly Spouse/Child Free 3 weeks/3 renewals 3 weeks/3 renewals 10 items
Sponsored User/Research Scholar Free 6 weeks/1 renewal 3 weeks/3 renewals  200 items
Cuesta Faculty/Student Free 3 weeks/3 renewals 3 weeks/3 renewals 10 items
Mustang Parent Partner/Patron Free 3 weeks/3 renewals 3 weeks/3 renewals 10 items
Library Volunteer Free 3 weeks/3 renewals 3 weeks/3 renewals 10 items
State Agency Employee Free 3 weeks/3 renewals 3 weeks/3 renewals 10 items
  • Materials renew automatically if eligible.
  • May purchase Interlibrary Loan services at the rate of $50.00 for up to 10 transactions.

Cal Poly Alumni

Cal Poly Spouse/Family

  • Cal Poly employee must be present to register and present Cal Poly id.

Sponsored User/Research Scholar

  • Present proof of attachment to a department at Cal Poly.

Cuesta Student/Faculty

  • Present current Cuesta ID or proof of enrollment/employment.

Mustang Parent

  • Present current membership card with donor level of “partner” or “patron.”

State Agency Employee

  • Present proof of employment at California State agency.


General public

Community Members

Group Annual Membership Costs Book/DVD/Video/Good Reads/Bound Journal Loan Limits
Community User $60/account holder

$30/Senior (60+) account holder

$10/additional family member cards

3 weeks/3 renewals 10 items
SLO County Teacher $30 3 weeks/3 renewals 10 items
SLO County High School Student $10 3 weeks/3 renewals 10 items
Corporate Card $250/corporation

$10/corporation member

3 weeks/3 renewals 10 items

Community members

  • Membership is open to all individuals and/or corporate entities.
  • Provide picture ID and proof of San Luis Obispo County residency.
  • SLO County teachers/students show school ID.
  • Materials renew automatically if eligible.
  • May purchase Interlibrary Loan services at the rate of $50.00 for up to 10 transactions.
  • More information for community members.
Renewals and Recalls

How to renew materials

  • Library materials will renew automatically as long as they are eligible for renewal. If materials cannot be renewed, a notice to return will be issued, at which time materials must be returned to the library.
  • Items will not be renewed for patrons with fines, recalled books, or if the item(s) have been requested by another patron.
  • Items cannot be renewed by phone.
  • When viewing library account, the “renew” option will only appear if materials are eligible to be renewed.
  • CSU+ materials are not renewable.
  • Interlibrary loan (ILLIAD) materials may be renewable depending on the lending institution. Email the Resource Sharing Department at ude.yloplacnull@sli to request a renewal. ILLIAD materials can NOT be renewed through your library account or at the main circulation desk.


  • All library materials are subject to recall by the library.
  • If an item is needed for Course Reserves or requested by another user, it will be recalled.
  • If the book is not returned by the recall due date listed on the notice, library privileges may be suspended and recall charges of $1.00/day will accrue. There is no maximum limit to recall charges.
Request and Suggest Materials

Requesting materials

  • Locate the item in OneSearch
  • Click on the item to view availability.
  • Sign in to your library account to see request options.
  • Click on “request” to request items from Kennedy Library or “Request from CSU Libraries” to request materials from another CSU campus.
  • You will receive an email notification when the item is available.

Suggest materials for the library collection

To make a recommendation, use the Materials Request form which will go to our Information Resources and Resource Sharing department.

How materials are selected

Staff members research suggestions and consult with the relevant college librarian before placing orders. Information Resources and Resource Sharing also determines whether suggested materials conform to existing collecting policies and guidelines for that discipline.

Want more information?

If you have questions, you can contact your College Librarian.

Request through Interlibrary Loan
Online Database Access

Online databases and resources

  • Off campus database access is only available to faculty, staff, emeritus, and current Cal Poly students.
  • Many databases can be accessed on campus through library public access computers or campus wi-fi. No library membership is needed.

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