Reproduction Services

The Special Collections and Archives department provides both quick reproduction and high-quality reproduction services for a fee. Restrictions may apply to items, series, or entire collections due to donor agreements, copyright restrictions, or fragility of materials. We reserve the right to limit or refuse duplication.

Requests for Reproduction for Personal Research

Reproductions are provided for personal research only and do not include permission to produce, reproduce, publish, exhibit, broadcast, or electronically disseminate the reproduced materials. Permission for these uses must be obtained by separate agreement(s) with the Special Collections and Archives department. In addition, drawings from the collection may not be used to build new structures.

To order duplications of materials from Special Collections and Archives, please read, fill out, and sign the first page of the Reproduction Request Form. Fill out the second page as completely as possible, consulting with Special Collections and Archives staff as necessary.

Send the completed form with a check or money order (made payable to Kennedy Library) for the total cost of the copies, and the processing fee to:

Special Collections and Archives
Kennedy Library, Cal Poly
1 Grand Ave.
San Luis Obispo, CA 93407

Orders are generally sent within 10 business days of receipt of payment.

Permission to Publish/Produce

To publish, produce, reproduce, exhibit, broadcast, or disseminate Special Collections and Archives materials, including in electronic formats:

  1. Download and complete the Permission to Publish Worksheet and return it to a Special Collections staff member or ude.yloplacnull@sevihcra.
  2. Special Collections staff will create a Permission to Publish Licensing Agreement using your completed Reproduction Worksheet. Licensing fees may apply to the commercial use of Special Collections and Archives materials. Consult a staff member with questions.
Service Patron Price/Copy
Reference PDF or JPG All $1/page (or image)
High resolution digital scans (JPG or TIF) Students, educators, CSU affiliates (faculty, staff, alumni), San Luis Obispo County residents Existing scans:

  • $2 each up to 20 scans
  • $6 each after 20 scans
New scan or adjustment to existing scan:

  • $5 each up to 20 scans
  • $15 each after 20 scans
Others Existing scans:

  • $5 each up to 20 scans
  • $15 each after 20 scans
New scan or adjustment on existing scan:

  • $10 each up to 20 scans
  • $30 each after 20 scans
Large-format, audio, or audio-visual materials All Cost of labor, materials, and/or vendor charges
 Additional Fees
Processing fees Students, educators, CSU affiliates (faculty, staff, alumni), San Luis Obispo County residents $3 per order
Others $10 per order
Rush fees – 24 Hours All 200%
Rush fees – 48 Hours All 100%
Shipping (excludes digital-only orders) All At cost
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