Associate Dean for Academic Services

Robert E. Kennedy Library

Cal Poly’s ACRL award-winning Kennedy Library invites applications and nominations for the position of Associate Dean for Academic Services.  The successful candidate will join a collaborative leadership team in executing a new strategic plan, aligned with the campus vision and academic master plan. The successful candidate will lead a talented team of faculty and staff in delivering a broad portfolio of user-focused research, learning, outreach, data and digital scholarship services. We invite candidates with experience in forging partnerships across the university, with demonstrated strength leading and assessing library services to provide students with diverse and powerful learning experiences.

The Associate Dean’s portfolio includes a strong college liaison program, an innovative peer-assisted reference program, a new foundational experience program, and growing university-wide programs in GIS and data services, open education, digital literacies and digital scholarship. The Associate Dean will work collaboratively on strategic initiatives in communications, technology, design, archives, access, and collections; and will contribute with other campus leaders to academic assessment, increasing inclusivity and diversity, creating powerful curricular and co-curricular learning experiences, and advancing the research impact and connections of Cal Poly’s teacher scholars.

Opportunity and Major Job Responsibilities:

  • In close collaboration with the Dean of Library Services, the Associate Dean plays a significant role in all aspects of library-wide planning, budgeting, personnel planning and management, operations, communications, and policy development. The Associate Dean is a member of the Library’s Executive Working Group and the Information Services Management Team, working closely with directors, staff, and faculty in other Information Services units and programs and contributing to Information Services initiatives and projects. The Associate Dean acts on behalf of the library in the absence of the Dean.
  • The Associate Dean provides vision and leadership for an evolving, comprehensive program of academic services that integrates tools and practices for effective inquiry, creation, sharing, and use of scholarly and professional resources with the curricular and research activities of Cal Poly faculty and students, while supporting diverse disciplines and professional practices, individual learning styles, and modes of instruction.  They will lead an outstanding team including nine library faculty, and two library staff, supported by a team of talented student assistants.
  • Academic Services programs led by the Associate Dean include:
    • College liaison program.  College librarians provide comprehensive services to faculty and students in each of six colleges, including instruction, research support, collection development, and outreach;
    • Data services program.  Scope includes data literacies, GIS training and support, data management advisory services, accessing and using data, and data science and humanities programming.
    • Foundational experiences program. Includes support for general education and first year experiences as well as outreach to underserved student populations.
    • Reference services program.   Includes both general reference and consultative research assistance, delivered in person and digitally.
    • Open education and digital publishing and content creation program.  Supports adoption and creation of open and affordable learning solutions and resources; support digital platforms for creating and sharing rich media and digital publications.
    • Faculty support programs. Includes faculty research support, faculty instructional support, new faculty orientation, faculty workshops, and support for enhancing faculty impact through events and exhibits featuring faculty work, and tools that support open access to faculty creative and research work.
  • The Associate Dean also leads Academic Services faculty and staff in their collaborative work on library-wide initiatives and programs to ensure access to print and digital scholarly and curricular resources; and provide technology tools and technological and socially designed environments that support effective learning.
  • The Associate Dean leads outcomes-based assessment on behalf of the entire library.  In this role they contribute to campus and college assessment activities as well as assuring continuous improvement.
  • Other responsibilities of the Associate Dean are to:
    • Contribute to the library’s strategic communications, public engagement programs, marketing, outreach, advancement and fund-raising programs through collaboration with members of the library and campus communities.
    • Represent the library at state, regional, and national levels, while keeping abreast of ongoing issues and trends in delivering library services.
  • Contribute as a senior member of the library’s executive team to library-wide planning, building design, personnel management and planning, and budgeting decisions, including setting the library’s strategic directions.
  • Prioritize and lead multiple projects while meeting deadlines and budget targets.
  • Participates in Information Services management meetings and contributes to Information Services initiatives and projects.
Salary and Benefit Package

Anticipated hiring range, $105,000 – 125,000.  Compensation commensurate with qualifications and experience.
Cal Poly is a major employer in the San Luis Obispo and central coast area, and encourages work-life balance and lifelong learning.  A generous benefits package, valued at greater than 50% of staff salary, includes a retirement plan, medical, dental and vision plans; training and professional development opportunities; and eligibility each term for the employee or dependent to waive certain tuition fees at any of the state’s 23 California State University campuses. For additional benefits information, please visit our Benefit Summaries Page.


To apply, visit WWW.CALPOLYJOBS.ORG to complete the required online staff application and apply to requisition #103580.  Please attach a cover letter and current resume/curriculum vitae to your online application. Please include names and contact information of three references in a separate document (only finalists’ references will be contacted). Position will remain open until filled. Review of applications will begin April 13, 2015.

At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly’s values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly’s commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.

Course Reserves Coordinator


One position available.
Classification level will be determined by the selected candidate’s experience and background.

Salary Range
LSS III: $3,371 -­ $5,552 per month (anticipated hiring range $3,371 -­ $3,708 per month)
LSS IV: $3,571 -­ $5,886 per month  (anticipated hiring range $3,571 -­ $3,928 per month)

Cal Poly is a major employer in the San Luis Obispo area, and encourages work-life balance and lifelong learning. A generous benefits package, valued at greater than 50% of staff salary, includes a retirement plan; medical, dental and vision plans; training opportunities; and eligibility each term for the employee or a dependent to waive certain tuition fees at any CSU. For additional benefits information, please visit our Benefit Summaries Page

The Opportunity

Access Services facilitates Checkout desk functions that include borrowing, creating and managing your library records. We also provide access to course reserves, and interlibrary loan. We make sure books are in their proper places on the shelves. We manage library-­wide lost and found, answer general questions, and keep the building open and safe. Access Services also boasts the most student employees of any library department. Under general supervision of the Access Services Manager, this position contributes to the fulfillment of the Course Reserves functions of this unit, as well as contributing to the overall services and programs of Access Services and Kennedy Library.

Typical responsibilities of this position include:

  • Oversee daily course reserves operations
  • Consult with and provide assistance to faculty about course materials to be placed on reserve
  • Ensure that copyright requirements are met for all reserve items
  • Maintain reserve collection, e-­reserves, and related Web pages; and administer Library Management System (LMS) reserve module
  • Staff the circulation desk and oversee daily circulation operations
  • Check library materials in and out using LMS
  • Update and maintain the patron database, prepare circulation reports, follow-­up on overdue materials, and collect fines
  • Handle lost and damaged materials
  • Oversee stack maintenance
  • Assist patrons in finding materials and with questions
  • Related to circulation policies and procedures
  • Resolve patron problems related to circulation functions

Each candidate’s background and experience will determine whether they will be considered for a III or IV position.


The incumbent will have oversight for database maintenance. It will develop, implement, and edit patron data, checks for database cataloging errors, and inspects the LMS for check-­out and check-­in errors. It will also coordinate all billing of lost books and overdue fines for LINK+, Circulation, Course Reserves and Poly Connect for Cal Poly and other community users. This position also will keep statistics on the processing of print and electronic reserve materials, and be responsible for developing innovations that will improve course reserves management.


The incumbent will provide extensive functional support for the LMS circulation module. It will represent the library on CSU Library system wide committees and work closely with a team of library technical and functional staff to thoroughly review technical documentation to determine system and business process impacts, develop and perform scenario testing, update LMS business process guides, and notify library staff of changes through various communication methods. With oversight for implementations, maintenance, modifications, customization, configuration, and enhancements in the circulation module, this position will work closely with other technical and functional staff to develop, test, implement, and edit data, including loan rules and patron database updates, participate in reviewing and supporting system improvement initiatives and technology efforts, and perform regular data integrity audits.

To apply, visit WWW.CALPOLYJOBS.ORG to complete the required online staff application and apply to requisition #103688. Applicants will have the option of attaching a Cover Letter, Resume and three Letters of Recommendation via the online employment system. Applicants needing computer/internet access may contact Cal Poly Human Resources at: (805) 756-­2236, for information on available resources.

In addition to the online application, each applicant is encouraged to provide two samples of what you consider to be your best work (preferably as attachments to the online application or by copying and pasting a link in the appropriate posting question). Samples of work can include but are not limited to, a website, news release or public relations campaign you have created, an article you have written, or a photo you have taken.

If you are unable to attach the supplemental materials to the online application please mail to:

California Polytechnic State University
Human Resources Dept. Attn: Ruben Espinoza
1 Grand Ave
San Luis Obispo, CA 93407-­0020
Voice: (805) 756-­5479

Engineering Librarian

Bonderson Engineering Center

The Robert E. Kennedy Library at Cal Poly, San Luis Obispo, CA, seeks an enterprising, collaborative, user-focused professional to join us in a tenure-track faculty position as Engineering Librarian. We are looking for someone who embraces the learn-by-doing culture of our institution, who will provide dynamic, comprehensive, and meaningful support to the College of Engineering through innovation and collaboration, and who understands the important roles that data, information and communication play in the future of engineering practice and scholarship.

The College of Engineering is the largest of Cal Poly’s six colleges with eight academic departments and one academic program that together offer 13 Bachelor of Science degrees, 9 Masters of Science degrees, and 6 blended/joint bachelor and master’s degree programs. The college currently educates over 5,000 undergraduate and graduate students each year and admission is extremely competitive. The college is recognized as one of the premier undergraduate engineering programs in the nation for its hands-on project- and design-based learning environment. For more information on the College of Engineering, see:

The Engineering Librarian will lead library outreach, instruction, and tailored research support focused on the unique needs of the students, faculty and staff of College of Engineering. The Engineering Librarian will build relationships with faculty, researchers, staff, and students in the college to facilitate access to information, to enhance course-integrated instruction in a variety of learning environments, and to build sustainable collections across media and platforms. The Engineering Librarian will facilitate connections between engineering and other library programs and services, specifically Data Services and Digital Scholarship Services, and participate in interdisciplinary, collaborative instruction and research support.

This position will be part of a team of librarians and staff who are committed to improving instructional effectiveness to advance student success. The applied research focus of our programs offers candidates the opportunity to extend their reach to the classroom as well as to projects and the lab. The successful candidate will be an effective teacher who uses creative pedagogical strategies, and can successfully support students in the classroom, virtually, and through extra-curricular activities.Candidates will have knowledge of collection development practices that support engineering curriculum and research. Candidates should be effective advocates for the library in the instructional and research programs of the college.

Candidates will demonstrate strategic and tactical capability, possess superior collaboration skills, organization skills, attention to detail, and the ability to communicate well across various audiences. Candidates will have a record of or the potential for successful scholarship activities. The successful candidate will have a record of being a highly collaborative self-starter.

This position is available at the Senior Assistant Librarian or Associate Librarian rank, with an anticipated hiring range of $61,000-70,000 plus a generous benefits package. Appointment rank and salary will be commensurate with qualifications and experience. For appointment at the Senior Assistant Librarian rank, three to five years of relevant library experience is required. For appointment at the Associate Librarian rank, six or more years of relevant academic library experience is required.

To apply, visit WWW.CALPOLYJOBS.ORG and complete a required online faculty application, applying to requisition #103469. Please attach to your application a cover letter, resume/curriculum vitae, and unofficial transcripts. Please be prepared to provide three professional references with names and email addresses when completing application. Official transcripts will be required prior to appointment. Next Review Begin Date: April 6, 2015 Cal Poly’s commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.