Building Operations Analyst
The Library Administrative Services department is one of four departments in the Robert E. Kennedy Library. This department provides comprehensive support in the areas of scheduling,
fiscal reconciliation, building operations, website maintenance, event planning, recruitment and personnel management.
Reporting to the Personnel and Resource Senior Manager, the Building Operations Analyst plays a pivotal role in ensuring the efficient and safe operation of the Robert E. Kennedy Library facilities. This position serves as the primary contact and coordinator for all building-related matters, including initiating and overseeing maintenance requests, managing space logistics, and ensuring compliance with safety protocols. The Analyst is responsible for coordinating complex building projects, managing facility access, and maintaining essential operational records. This role requires strong organizational and communication skills, a proactive approach to problem-solving, and a commitment to providing excellent customer service to foster a functional, respectful, and inclusive environment for library staff, students, and campus partners.
Required qualifications
- Demonstrated understanding of building maintenance, safety procedures, and general facility operations, particularly within an academic or institutional setting.
- Proven ability to coordinate complex logistical tasks, such as office moves, event setups, and maintenance schedules, ensuring smooth completion and adherence to timelines.
- Ability to proactively identify and address operational issues, demonstrating sound judgment and initiative in resolving routine and urgent building-related concerns.
- Clear and concise verbal and written communication skills with the ability to convey information effectively, foster collaborative working relationships, and interact professionally
and respectfully with diverse individuals including staff, faculty, students, and external vendors. - Demonstrated organizational skills with the ability to manage multiple priorities, maintain focus amidst frequent interruptions, and ensure accuracy in detailed tasks.
- Ability to make independent decisions and exercise sound judgment.
- Demonstrated commitment to providing professional and courteous customer service, utilizing tact and diplomacy to navigate sensitive situations and promote a respectful and inclusive environment.
- Competency in using various computer applications, including word-processing, spreadsheets, online systems, email, and calendaring software for record-keeping and communication.
- Ability to accurately maintain comprehensive records, manage building-related data, and track relevant documentation.
- Ability to understand, interpret, and effectively apply established policies, procedures, and safety guidelines related to building operations
Preferred qualifications
- Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
How to apply
To view the complete position description and to apply, please visit: https://jobs.calpoly.edu/en-us/job/549835/building-operations-analyst-kennedy-library
About Kennedy Library
Kennedy Library manages campus-wide information resources and services with an annual budget of $8+ million and approximately 40 employees. The library is comprised of four major departments: Academic Services; Special Collections and Archives; Administrative Services; and Collections, Systems and Digital Strategies. Librarians hold faculty status and are represented by the California Faculty Association (CFA) and staff are represented by the California State University Employees Union (CSUEU). The library continuously adapts its services, tools, programs, and spaces to evolving academic programs, research interests, and university community needs. The library is a magnet for students and faculty alike with annual visits exceeding 1.5 million, providing access to information resources, classrooms, specialized computing, an expansive 24-hour space, and an array of group and individual study spaces. Significantly, the library is committed to diversity, equity, and inclusion as demonstrated by its DEI Action Plan. The library is partnering with the Office of University Diversity and Inclusion (OUDI) and actively participates in university and system wide strategic initiatives such as the CSU Black Student Excellence initiative and the Hispanic Serving Institution (HSI) Initiative.
About Cal Poly
Founded in 1901, Cal Poly is one of only six comprehensive polytechnic universities in the nation, with approximately 22,000 undergraduates, 120 postbaccalaureate, and 700 graduate students. U.S. News and World Report has ranked Cal Poly #1 among public master’s universities in the western United States for 30 consecutive years. A primarily undergraduate university, Cal Poly offers academically-focused students 66 baccalaureate degrees and 36 master’s degrees. Currently operating on the quarter calendar system, Cal Poly takes pride in its “Learn-by-Doing” approach to teaching and learning, which has characterized Cal Poly since its founding. One of the 23 campuses of the California State University system, Cal Poly has a statewide mandate as a polytechnic university. Cal Poly is one of the largest land-holding universities in the nation and uses all of its land holdings in active support of its educational programs. Cal Poly is located in historic San Luis Obispo, a city of 49,000, 12 miles from the Pacific Ocean and midway between San Francisco and Los Angeles on California’s scenic Central Coast. With excellent public education resources, recreational facilities, and an expanding dedication to the arts, the area is known for its scenic landscapes, outdoor activities, and extraordinarily temperate climate.
At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly’s values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly’s commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.
About SLO
Cal Poly’s location in San Luis Obispo makes it one of the best places to visit. It’s a quintessential coastal California town with some 43,000 residents. Located halfway between San Francisco and Los Angeles and just minutes from beaches, state parks, landmarks and premium wine regions, it’s a popular vacation spot. Sunset magazine has called it the most Californian place in all of California.
The city of San Luis Obispo offers a historic, restored downtown full of restaurants, theatres, art galleries and shops centered around San Luis Obispo Creek, Mission San Luis Obispo and mission Plaza. San Luis Obispo’s Thursday night Farmer’s Market on Higuera Street has become a model for cities around the state. It’s a mix of fresh produce and flowers, baked goods, restaurant fare and free music all within strolling distance.
San Luis Obispo is just minutes from some of California’s best beaches and original beach cities: Avila Beach (10 miles). Pismo Beach (12 miles), Morro bay (17 miles), Montana de Oro State Park (18 miles), Cayucos (18 Miles), the Pismo Dunes (28 miles) and world- famous Hearst Castle (45 miles).