Faculty: Submit reserves

Submission guidelines and information

Review the list of approved materials and complete the submission form.

Placing course materials on reserve

  • Review the list of approved materials and complete the submission form. Enter all of the required information to expedite processing times.
  • Instructor-owned materials can be delivered to Access Services at the first floor circulation desk. If unable to hand deliver materials, contact Course Reserves at ude.yloplacnull@sevreser to arrange pickup.
  • Library materials can be located using OneSearch. Only materials owned by Kennedy Library can be placed on reserve. Include complete call number. Items may be out on loan, so place requests in advance to allow time to recall materials if necessary.
  • To request that the library purchase materials for course reserves, use the Request Materials for the Library Collection form.

Please remember

  • Course reserve materials are processed on a first-come, first-served basis.
  • Allow at least 48 hours for materials to become available. Certain times of the quarter are busier than others and processing time may take a little longer.
  • Allow more time if you need us to retrieve materials from the library main collection or if you need your materials scanned.
  • The library is not responsible for damaged or missing personal materials.

E-Reserves and PolyLearn

  • Security for your course materials
    Only authorized members and instructors of a class can access the course web site in PolyLearn.
  • Ease of student access
    The online course environment has become increasingly integral to the teaching and learning process. E-reserves in PolyLearn provides intuitive access to these materials.
  • Faculty flexibility
    Easy access to e-reserves within PolyLearn enables the instructor to incorporate or these materials at point of need. See File Management in the PolyLearn Support site for more information.
  • Scanning
    If you require scanning, please supply the highest quality, unstapled photocopied or printed materials on letter-size paper. You may also provide original bound items for scanning if you have them; or citations if you don’t have originals.
  • Accessibility
    The Library’s e-reserves scanning service supports Cal Poly’s commitment to accessibility of instructional materials. The Library owns high quality scanning and OCR (optical character recognition) equipment and routinely makes most e-reserve texts accessible.
  • Links to content
    The library will link to licensed electronic content whenever possible.

Uploading E-Reserves

  • Place Course Reserve requests using the submission form.
  • An e-reserves block with links to the items will be added to your PolyLearn course.

Need more information?


Approved Materials

Journal Articles and Other Copies

When requested by a faculty member, the Kennedy Library will place the following photocopied and electronic materials on reserve:

  • Book chapters
  • Article
  • Short story
  • Graph
  • Chart
  • Picture
  • Audio or videotape
  • Cartoon
  • Poem
  • Short essay

If requested articles are in the Kennedy Library’s subscribed electronic journals, Kennedy Library will link to the electronic version of the article in accordance with any license restrictions.

Permission to Use Copyrighted Material

All materials put on reserve are subject to the provisions of Fair Use.

Generally, Fair Use allows journal articles and books to be placed on reserve for two quarters or six months. One copy for every 10-15 students in the class is the number recommended in the ALA Model Policy Concerning College and University Photocopying for Classroom, Research and Library Reserve Use (March 1982).

Library will seek copyright permission and absorb the cost for those materials that are to be used after copyright fair use period of 6 months (two quarters with down time periods between quarters). If the materials are to be placed on reserve for longer periods of time, the Kennedy Library reserves the right to chargeback copyright costs to the faculty member’s academic department.

To comply with copyright law, the following guidelines are observed for placing materials on reserve:

Type of Materials Print Reserves Electronic Reserves
Books Yes Yes (Limited to book chapters that taken together, do not exceed 1000 words or 10% of the book excludes coursepacks.)
Required coursepacks Yes (One copy per 10-15 students in the class) N/A
Supplemental (not required) coursepacks Yes Yes
Journal Articles Yes Yes (Limit 3 from any one issue)
Instructors’ original materials (syllabi, course notes, sample tests, exercises/problem sets, homework solutions, etc.) Yes Yes
Non-Print Collection (videos, dvd’s, cd’s, audiotapes, etc.) Yes N/A
Materials with copyright permission Yes Yes
Materials not subject to copyright (such as public domain items, out of copyright items, government documents, U.S. laws and treaties.) Yes Yes
Student papers (must have permission of student) Yes Yes
Links to online journal articles owned by the Library N/A Yes
Links to eBooks owned by the Library N/A Yes
Links to web pages (the Library will not be liable for the content linked to) N/A Yes

Kennedy Library accepts textbooks and/or coursepacks from instructors/departments for course reserve, but cannot purchase textbooks for the library collection. Other books and materials may be ordered for the library collection and placed on reserve. Contact your college librarian when requesting materials to be added to the library collection. Periodicals, microforms, and materials obtained via Interlibrary Loan or CSU+ may not be placed on reserve.