Submission Guidelines and Information

Review the list of approved materials and complete the Submission form.

Please remember

  • Course reserve materials are processed on a first-come, first-served basis.
  • Allow at least 48 hours for materials to become available.
  • Certain times of the quarter are busier than others and processing time may take a little longer; allow more time if you need your materials scanned.
  • If you plan to use library-owned videos in your course, whether for in-class viewing or to place on course reserves, please contact the Circulation Desk staff at least a month in advance. That way we can be sure it is available for you on campus when you need it.
  • Make sure to enter all of the required information to expedite processing times.
  • Course Reserves will accept one copy for the class up to 10-15 students; 2 copies up to 25-30 students; and 3 copies for 40 or more students.
  • Faculty may pick up their course reserve material at the end of the final examination period for the selected removal quarter or have it returned to them.
  • The library is not responsible for damaged or missing items.

E-Reserves and PolyLearn

  • Security for your course materials
    Only authorized members and instructors of a class can access the course web site in PolyLearn.
  • Ease of student access
    The online course environment has become increasingly integral to the teaching and learning process. E-reserves in PolyLearn provides intuitive access to these materials.
  • Faculty flexibility
    Easy access to e-reserves within PolyLearn enables the instructor to incorporate or these materials at point of need. See File Management in the PolyLearn Support site for more information.
  • Scanning
    If you require scanning, please supply the highest quality, unstapled photocopied or printed materials on letter-size paper. You may also provide original bound items for scanning if you have them; or citations if you don't have originals.
  • Accessibility
    The Library's e-reserves scanning service supports Cal Poly's commitment to accessibility of instructional materials. The Library owns high quality scanning and OCR (optical character recognition) equipment and routinely makes most e-reserve texts accessible.
  • Links to content
    The library will link to licensed electronic content whenever possible.

Uploading E-Reserves

  • Even if you've never used PolyLearn, your students will still be able to access e-reserves in your course site.
  • Place your Course Reserve requests using the submission form.
  • If your course site is not already active, library staff will activate it at the time of uploading requested electronic reserves.
  • If you are already using PolyLearn for your course site, you will have the freedom to move electronic reserves or link to them from elsewhere in your course(s).

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