Course Reserves Submission Information

Submission Guidelines and Information

Review the list of approved materials and complete the Submission form.

Course reserve materials are processed on a first-come, first-served basis.
Allow at least 48 hours for materials to become available.
Certain times of the quarter are busier than others and processing time may take a little longer; allow more time if you need your materials scanned.
If you plan to use library-owned videos in your course, whether for in-class viewing or to place on course reserves, please contact the Circulation Desk staff at least a month in advance. That way we can be sure it is available for you on campus when you need it.
Make sure to enter all of the required information to expedite processing times.
Course Reserves will accept one copy for the class up to 10-15 students; 2 copies up to 25-30 students; and 3 copies for 40 or more students.
Faculty may pick up their course reserve material at the end of the final examination period for the selected removal quarter or have it returned to them.
The library is not responsible for damaged or missing items.

Security for your course materials
Only authorized members and instructors of a class can access the course web site in PolyLearn.
Ease of student access
The online course environment has become increasingly integral to the teaching and learning process. E-reserves in PolyLearn provides intuitive access to these materials.
Faculty flexibility
Easy access to e-reserves within PolyLearn enables the instructor to incorporate or these materials at point of need. See File Management in the PolyLearn Support site for more information.
Scanning
If you require scanning, please supply the highest quality, unstapled photocopied or printed materials on letter-size paper. You may also provide original bound items for scanning if you have them; or citations if you don't have originals.
Accessibility
The Library's e-reserves scanning service supports Cal Poly's commitment to accessibility of instructional materials. The Library owns high quality scanning and OCR (optical character recognition) equipment and routinely makes most e-reserve texts accessible.
Links to content
The library will link to licensed electronic content whenever possible.

Even if you've never used PolyLearn, your students will still be able to access e-reserves in your course site.
Place your Course Reserve requests using the submission form.
If your course site is not already active, library staff will activate it at the time of uploading requested electronic reserves.
If you are already using PolyLearn for your course site, you will have the freedom to move electronic reserves or link to them from elsewhere in your course(s).