Approved Materials

Journal Articles and Other Copies

When requested by a faculty member, the Kennedy Library will place the following photocopied and electronic materials on reserve:

  • Book chapters
  • Article
  • Short story
  • Graph
  • Chart
  • Picture
  • Audio or videotape
  • Cartoon
  • Poem
  • Short essay

If requested articles are in the Kennedy Library's subscribed electronic journals, Kennedy Library will link to the electronic version of the article in accordance with any license restrictions.

Permission to Use Copyrighted Material

All materials put on reserve are subject to the provisions of Fair Use.

Generally, Fair Use allows journal articles and books to be placed on reserve for two quarters or six months. One copy for every 10-15 students in the class is the number recommended in the ALA Model Policy Concerning College and University Photocopying for Classroom, Research and Library Reserve Use (March 1982).

Library will seek copyright permission and absorb the cost for those materials that are to be used after copyright fair use period of 6 months (two quarters with down time periods between quarters). If the materials are to be placed on reserve for longer periods of time, the Kennedy Library reserves the right to chargeback copyright costs to the faculty member’s academic department.

To comply with copyright law, the following guidelines are observed for placing materials on reserve:

Type of Materials Print Reserves Electronic Reserves
Books Yes Yes (Limited to book chapters that taken together, do not exceed 1000 words or 10% of the book excludes coursepacks.)
Required coursepacks Yes (One copy per 10-15 students in the class) N/A
Supplemental (not required) coursepacks Yes Yes
Journal Articles Yes Yes (Limit 3 from any one issue)
Instructors' original materials (syllabi, course notes, sample tests, exercises/problem sets, homework solutions, etc.) Yes Yes
Non-Print Collection (videos, dvd's, cd's, audiotapes, etc.) Yes N/A
Materials with copyright permission Yes Yes
Materials not subject to copyright (such as public domain items, out of copyright items, government documents, U.S. laws and treaties.) Yes Yes
Student papers (must have permission of student) Yes Yes
Links to online journal articles owned by the Library N/A Yes
Links to eBooks owned by the Library N/A Yes
Links to web pages (the Library will not be liable for the content linked to) N/A Yes

Kennedy Library accepts course-required textbooks and/or coursepacks for print course reserve but cannot purchase course-required textbooks for the library collection. Other types of books may be ordered for the library collection and placed on reserve. Bound periodicals, issues from Current Periodicals, microforms, and books or videos obtained via Interlibrary Loan or LINK+ may not be placed on reserve.

Materials held in the department collections e.g., Reference and Special Collections, may be placed on reserve in those areas. Inquire with the respective department staff.

Reserve items are not available between quarters except by special arrangement.

Coursepacks

Faculty should consider acquiring coursepacks through El Corral Bookstore for multiple short readings instead of placing them on course reserve. Coursepacks consist of short works, such as articles and individual chapters, that El Corral can make available for your students. These services, including copyright clearance for coursepacks, assistance with masters, advice on bindings and packaging, updates on problems with permissions or royalty costs, are provided through the EL Corral Bookstore (contact Theresa Kaiser at: tkaiser@calpoly.edu). The Library cannot purchase coursepacks for course reserve. However, provided that such coursepacks are in compliance with copyright regulations, a professor may elect to place one copy of a coursepack on reserve as a "personal copy."

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