Information Resources Coordinator
Information Resources is responsible for acquiring, describing and managing new books and serials in all formats, overseeing the library collections and maintaining the data in library systems including the online catalog and OCLC. Under general supervision, reporting to the Director, Information Resources & Archives, this position contributes to the fulfillment of collection management services, as well as contributing to the overall services and programs of Information Resources and the Library. Primary activities of this position include supporting collection development and management activities; supervising the acquisitions, description and management of acquired and licensed resources; assisting subject librarians in collection analysis; overseeing collections projects; planning and implementing workflows for metadata needs across library units and assisting in the collection development budget process.
The Library Services Specialist IV level performs the most complex paraprofessional and/or specialized library functions to support library operations and programs. Incumbents often are responsible for overseeing daily operations of (a) large or significant library unit(s), which may include directly or indirectly providing lead work direction to other library and clerical staff, as well as student workers, assigned to the unit(s). Incumbents often are involved in supporting the unit’s budgetary and/or other administration functions.
- Comprehensive and in-depth knowledge of library technical services operations including acquisitions, metadata and cataloging standards and practices and their relation to overall library operations.
- Comprehensive and in-depth knowledge of acquisitions and cataloging department principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems.
- Thorough knowledge of library collection itself, its organization, and classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
- Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to acquisitions and cataloging including expertise in searching strategies.
- Comprehensive knowledge of library policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics.
- Comprehensive knowledge of national standards and resources pertaining to library operations, copyright and intellectual property protection, including the ability to source and interpret information from such resources and apply this knowledge to ensure full compliance with legal requirements.
- Expertise in most aspects of the library’s automated and on-line catalog systems, including database maintenance functions.
- Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information.
- Comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting.
- Comprehensive knowledge of all aspects of lead work direction and knowledge of or ability to quickly learn campus human resource and payroll policies and procedures.
- Demonstrated ability to investigate and research more complex problems, including analyzing and interpreting information.
- Demonstrated ability to oversee library collections-related projects in all phases, from conception, to successful implementation or conclusion.
- Strong written and verbal communications to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
- Strong communication and interpretive skills to be able to assist in resolving patron problems and complaints, assess patron information needs, and orient and guide patrons in use of library resources both verbally and in writing.
- Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Thorough knowledge of English grammar, spelling and punctuation.
- Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
- Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
- Demonstrated knowledge of or ability to quickly learn University infrastructure, policies and procedures.
- Bachelor’s level degree.
- Three or more years of library operations experience in a technical services role, especially in cataloging or acquisitions operations.
- Demonstrated expertise with Innovative and OCLC system(s)/software.
- Demonstrated knowledge of standards and trends in collections and electronic resources acquisition and management.
- Knowledge of Interlibrary loan standards, best practices and operations.
- Demonstrated knowledge of non-MARC metadata Schemas (Dublin Core, VRA-core, etc.)
- Must be willing to travel and attend training programs off-site for occasional professional development.
- Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
- Must be able to handle large, heavy books and materials, maneuver fully loaded book trucks safely.
- Must be able to tolerate dusty and/or musty environments for moderate periods of time.
- Must be able to work in an area where there is constant traffic, noise and interruption.
- Must be able to work in a building with no air conditioning.
- In order to provide materials requested by patrons, must be able to retrieve items from library shelves.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
How to apply
- Apply now on the Cal Poly Jobs web site. Requisition number: 102968
- Applicants will have the option of attaching a Cover Letter, Resume and three Letters of Recommendation via the online employment system. Applicants needing computer/internet access may contact Cal Poly Human Resources at: (805) 756-2236, for information on available resources. Cal Poly is strongly committed to achieving excellence through cultural diversity & actively encourages applications of all qualified individuals.
About Kennedy Library
The Robert E. Kennedy Library is a campus hub for information resources, integrating traditional library resources and technology to support the University's evolving academic programs, research interests, and user needs. The library offers consultative and instructional services delivered by expert college librarians, and provides access to over 32,000 digital journals and over 500,000 print volumes. The library building provides collaborative study spaces, computer labs, a Data Studio, and collection of K-8 textbooks and teaching resources. Study spaces on five floors include a popular atrium, a collaboration-friendly learning commons, a busy café, and ample natural light and views of the surrounding hills. Building visitors exceed 1.3 million a year. In 2008 the library launched DigitalCommons@CalPoly, a digital archive for the intellectual output of faculty and students, with over 2 million downloads in the past year. In 2011 the library became part of Cal Poly's new Information Services directorate, including both Information Technology Services and the Center for Teaching, Learning, and Technology. The library partners with many campus organizations to promote faculty development and student success, including several programs located in the Kennedy Library, including the Center for Teaching, Learning, and Technology, the Academic Skills Center, and the Honors Program.
About Cal Poly
Cal Poly is a nationally ranked comprehensive public university located in San Luis Obispo, California. With more than 18,000 undergraduates and approximately 1000 graduate students, Cal Poly fosters teaching, scholarship, and service in a learn-by-doing environment where students and faculty are partners in discovery. As a polytechnic university, Cal Poly promotes the application of theory to practice. As a comprehensive institution, Cal Poly provides a balanced education in the arts, sciences, and technology, while encouraging cross-disciplinary and co-curricular experiences. As an academic community, Cal Poly values free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly is located in San Luis Obispo, along the beautiful central coast of California, with easy access to the ocean, mountains, and wine country. Halfway between Los Angeles and San Francisco, south of Monterey and Big Sur, San Luis Obispo offers a vibrant, culturally rich small-town community in an extraordinary setting.