Director, Special Collections and Archives
The Director, Special Collections and Archives, leads and coordinates the development of programs dedicated to shaping, stewarding, and sharing unique physical and digital collections that document the cultural contributions, land, and history of Cal Poly, the central coast region of California, and the state of California. The Director of Special Collections and Archives reports directly to the University Librarian and is a member of the library’s executive working group, working closely with other library directors, staff, and librarians in a collaborative, cross-team environment. The position oversees faculty and staff positions that provide direct support for special collections and archives, including a new library faculty position responsible for digital archives, and a library services specialist responsible for coordinating instruction and reference services.
The successful candidate will:
- Provide vision and leadership in directing and managing the programs and operations of Special Collections and Archives, including the acquisition, arrangement, preservation, advancement, and promotion of the Kennedy Library’s archival collections and related services.
- Lead Special Collections and Archives strategic planning, including setting goals, identifying resource needs, and cultivating opportunities for collaboration. The successful candidate will be an active participant in an architect-supported library building planning project whose goals include expanding and renovating the physical space occupied by Special Collections and Archives within the Kennedy Library, as well as enhancing environmental controls.
- Provide leadership and direction to department faculty and staff responsible for coordinating and developing digital special collections and digital archives, including digitized and born-digital resources.
- Oversee staff responsible for coordinating and delivering reference and outreach services, research assistance, and user instruction to students, faculty and researchers. Lead support for integrating special collections and archival materials into the research, teaching, and learning initiatives of the library, campus and community, and raise awareness and develop understanding of the library’s unique resources with the community.
- Establish, refine, and document department policies and procedures; plan and manage budget expenditures. Prioritize and lead multiple projects while meeting deadlines and budget targets.
- Direct and coordinate programs to acquire archival collections, manuscripts, and rare books; oversee the arrangement and description of department acquisitions; collaborate with library faculty and staff to manage digital archival collections, including metadata creation and delivery, intellectual property rights of department materials including scholarly and commercial licensing; and assure the preservation of department materials.
- Direct and advance the program of the University Archives, to actively develop both physical and digital collections documenting the history and functions of the Cal Poly campus through collaborations with campus administrative staff and offices responsible for records management.
- Cultivate relations with donors and prospective donors of unique special collections and archival materials, and collaborate with the University Librarian, the Information Services advancement team, and library staff, on advancement activities that involve or benefit the department. Collaborate with library faculty, staff, and administrators, on grants development, grants writing, and related activities. Develop partnerships with local archives, museums and historical societies.
- Contribute as a member of the library’s executive team to library-wide planning and evaluation, and to identifying and acting to further the library’s strategic goals.
- Represent the library at the state, regional, and national levels, while keeping abreast of ongoing issues and trends in delivering library services and engaging in professional activities or research.
- MLS from an ALA accredited school, or equivalent advanced degree.
- A minimum of five years of professional experience in library special collections or archives.
- Demonstrated vision for the value of special collections and archives to learning, research, and community.
- Sound grasp and awareness of current and emerging issues and trends in special collections and archives.
- Demonstrated creativity and innovation in archival and special collections practices.
- Experience with evaluating, selecting and organizing special collections and archival materials.
- Experience with using standards, best practices, and supporting infrastructure for digital archives and digital special collections, including digitization of collections for access, outreach, and preservation; and management of born-digital archives and special collections.
- Experience applying existing and emerging metadata standards and practices to describe print and digital collections.
- Supervisory experience in special collections, archives or academic libraries, including demonstrated success supervising and mentoring professional personnel.
- Experience delivering excellent customer service and the ability to instill high standards of service among staff.
- Excellent oral, presentation, listening, and written communication skills.
- Demonstrated competency working with computer applications and the ability to learn new software applications.
- Experience in planning, implementing and successfully completing projects.
- Commitment to building strong relationships between the library, university academic departments, and the university community.
- Demonstrated interest and skill collaborating with individuals and groups beyond the university including regional, state, and national communities.
- Ability to work effectively as part of a team working with culturally diverse faculty, students, and staff.
- Ability to articulate a genuine enthusiasm for this position.
- Additional advanced degree in a relevant field.
- Experience supporting library development activities.
- Experience in developing or managing oral history programs.
- Demonstrated record of professional activity and commitment to engage in continued research and professional development.
- Certified Archivist.
- Teaching experience.
- Knowledge of the rare book trade and printing history.
Administrator II / Director, Special Collections and Archives
Anticipated Hiring Range
Anticipated hiring range, $72,000 – $85,000. Compensation and title commensurate with qualifications and experience.
How to apply
- Apply now on the Cal Poly Jobs web site. Requisition number: 102968
- Applicants will have the option of attaching a Cover Letter, Resume and three Letters of Recommendation via the online employment system. Applicants needing computer/internet access may contact Cal Poly Human Resources at: (805) 756-2236, for information on available resources. Cal Poly is strongly committed to achieving excellence through cultural diversity & actively encourages applications of all qualified individuals.
About Kennedy Library
The Robert E. Kennedy Library is a campus hub for information resources, integrating traditional library resources and technology to support the University's evolving academic programs, research interests, and user needs. The library offers consultative and instructional services delivered by expert college librarians, and provides access to over 32,000 digital journals and over 500,000 print volumes. The library building provides collaborative study spaces, computer labs, a Data Studio, and collection of K-8 textbooks and teaching resources. Study spaces on five floors include a popular atrium, a collaboration-friendly learning commons, a busy café, and ample natural light and views of the surrounding hills. Building visitors exceed 1.3 million a year. In 2008 the library launched DigitalCommons@CalPoly, a digital archive for the intellectual output of faculty and students, with over 2 million downloads in the past year. In 2011 the library became part of Cal Poly's new Information Services directorate, including both Information Technology Services and the Center for Teaching, Learning, and Technology. The library partners with many campus organizations to promote faculty development and student success, including several programs located in the Kennedy Library, including the Center for Teaching, Learning, and Technology, the Academic Skills Center, and the Honors Program.
About Cal Poly
Cal Poly is a nationally ranked comprehensive public university located in San Luis Obispo, California. With more than 18,000 undergraduates and approximately 1000 graduate students, Cal Poly fosters teaching, scholarship, and service in a learn-by-doing environment where students and faculty are partners in discovery. As a polytechnic university, Cal Poly promotes the application of theory to practice. As a comprehensive institution, Cal Poly provides a balanced education in the arts, sciences, and technology, while encouraging cross-disciplinary and co-curricular experiences. As an academic community, Cal Poly values free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly is located in San Luis Obispo, along the beautiful central coast of California, with easy access to the ocean, mountains, and wine country. Halfway between Los Angeles and San Francisco, south of Monterey and Big Sur, San Luis Obispo offers a vibrant, culturally rich small-town community in an extraordinary setting.