Cal Poly

Question 5: Collaboration Room Scheduling Preferences

Question

If we implement some sort of scheduling system, how should that work?

Results

Answers	Responses
Self-schedule in person (sign up on the door of the room)	73	15%
Self-schedule online (web calendar)	267	56%
Schedule by request (at service desk)	122	26%
No answer	12	3%

Follow-up Question

Answers	Responses
What is the maximum length of time a room should be in use by a single group?	416	137 minutes (average)

Comments

• Santa Clara (SCU)'s new library has these cool "RoomWizard" network-enabled clients to do study room scheduling. Check 'em out!
• Then it's for sure that someone really wants that room.
• It should be scedualed by desk because if students want to have their own room they should make the effort to make time to go to the library if they want the library to give them time.
• It should be fair to others if they want to make the effort to have a room to themselves.
• so we can reserve before meeting and not have to physically get to the rooms to write it down
• and if they dont show up by a certain time the room should be given up
• By request is at the service desk is good; but I would suggest that both this and the self-schedule online should be available too.
• Also make it possible to schedule by phone
• A system that could integrate web and service desk would be best with either key or security coded doors and some system (speakers; a loud beep etc) to let current users know they need to finish when their time is up. Due to budget; however; I'd say at least some centralized system; not papers.
• An online web calendar in conjunction with the service desk would be best
• It would be cool if it was completely online and at the library. This way people can see when the rooms are taken up online / at the library.
• having a sign up online as well would be beneficial
• people might schedule because there is a chance they would use it; and wouldn't cancel the online reservation if they didn't show...the room might just sit for parts of the day. If they have to be in the library in person; it would make sure people are actually going to use the time they reserve.
• Both online and the service desk are great options; can we have both?
• Maybe a combination of online and request at service Desk. Such as; you have to request it at the desk; but you can view available openings online
• A small number of rooms could be locked and only opened by a key that's checked out at the desk.
• Schedule at the desk will be more of a committment so people don't schedule and not show up.
• any/all of the above
• web is best..an extra step of planning is good to get a room; not just scribbling your name on the door.
• No time limit should be implemented if there is no one else scheduled to use the room.
• the room should revert to an unscheduled room if the students do not show up at their designated time within 10 minutes.
• If the schedule is on the door; there is no way for people to disagree on when the room is reserved.
• and by request if possible
• but allow scheduling by service desk as well. they could just sign up online.
• See above. This should be easy to integrate with zimbra. Add mechanisms to prevent people from blocking out different rooms back-to-back. Only can reserve one room a day?
• in person seems next best choice
• No need to schedule; some groups could hold as long as several hours and putting a time limit on that wouldnt work well
• This way people don't have to come all the way down to the library just to find out that a collaboration room is resevred already.
• In person or request desk would work- i thik that online would make it too easy for someone to schedule it then not show up; creating unused rooms.
• If you make it to easy people will schedule for the time and then not show or schedule longer than they actuall need and so forth. But the times should be posted on the rooms.
• online would be easiest for everyone
• Both online or at the desk. The calander would help so you could see if it taken or not.
• I also like the online one; but I think it's more personal and truly showing you want it by doing it in person.
• A well-programmed web calendar would be FAR more convenient than the other two options!
• All three!
• I think some sort of online registration format would be easy to use. Making the online schedule available for the public to see would be a good idea for scheduling purposes.
• if online; people would schedule if they were even considering attending. By having in person schedule it means the group is serious.
• you should have to check in at the service desk to claim the room and if you don't show up after x amount of minutes its free game until the next scheduled time.
• or both of the latter 2
• I think self-schedule online PLUS schedule by request at service desk should be utilized in scheduling collaboration rooms.
• It would need to be policed heavily; in my opinion